Uganda Women’s Effort to Save Orphans (UWESO) is a National Non-Government Organization which was founded in 1986 by Ugandan mothers committed to support and care for orphans and vulnerable children (OVC). Its vision is to have “Healthy Children living in a peaceful world of Opportunity “and mission is “Shriving to improve the quality of life of vulnerable children and youth for them to survive and thrive.”
The USAID Orphans and Vulnerable Children – North East Activity is a five-year Activity to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC) and adolescent girls and young women (AGYW) in selected districts of Uganda. The Activity supports Government of Uganda’s multi-sector strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW, addressing social, behavioral and structural drivers of HIV, and improving access to comprehensive sexual reproductive health services to prevent new infections. Subject to availability of funds, the United States Agency for International Development (USAID) intends to provide approximately $9,901,234 in total life of activity funding to implement this activity.
UWESO is a Prime partner for the USAID OVC North East Activity in 6 districts that include Tororo, Busia, Mbale, Kotido, Soroti and Katakwi. UWESO is in the process of filling the following staff position for the USAID OVC North East Activity:
Job Title: Grants and Compliance Officer (Mbale) Re-advertised
Job Summary Job Summary: Ensures that the organization conducts its business processes in compliance with USAID/UWESO and host country laws, policies, rules, regulations and procedures; professional standards; international standards; and accepted business practices.
Continually update the risk management framework to assist UWESO, USAID OVC North East Activity in its realization of business objectives and continual development. This Position will ensure that effective controls are in place and will mitigate the risk of fraud or misuse of project funds and assets; will validate and review program activity implementation and will help improve and strengthen overall financial, operational and human resource management.
The Grants and Compliance Officer reports to the Chief of Party, USAID OVC North East Activity with technical oversight from the UWESO Grants and Compliance Manager.
Key Duties and Responsibilities:
- Work closely with other members of the grants management team to develop and implement grants management systems.
- Develop and operationalize risk and compliance assessment tools and facilitate the implementation across all project activities and the field offices. Conduct project reviews and compliance.
- Working closely with UWESO’S Grants and Compliance Manager, develop, implement, and monitor a risk-based activities.
- internal audit and compliance program focused on UWESO/project
- Review and report on the current degree of compliance exercised by the USAID OVC North East Activity with regard to UWESO’s policies and procedures manual as well as USAID rules and regulations.
- Periodically assess the quality of procurement, finance, human resources and monitoring and evaluation record keeping and archiving. Advise and provide written recommendations for improvements in record keeping practices for audit readiness.
- Recommend improvements for effective internal control mechanisms and ensure adherence to the Uganda Country Handbook and the USAID OVC NEA Policies and Procedures Manual, and Government of Uganda Laws and Regulations
- Develop a risk matrix and compliance management work plan. Regularly test internal controls and follow up on risk matrix findings to improve the control environment and reduce risks of noncompliance and fraud.
- Train and support the USAID OVC NEA team on compliance with all donor requirements including PEPFAR reporting, and Government of Uganda laws and regulations.
- Develop and implement an effective Compliance & Ethics training program inclusive of fraud prevention, whistleblower policy, conflict of interest, and USAID rules and regulations. Lead the process of policy changes/updates to be included in the on boarding trainings as well as ongoing training for all employees and managers.
- Stay abreast of donor policies, procedures, rules and regulations: host country legal requirements, and inform local and global management of significant changes and regularly update project management and the Grants and Compliance Manager.
- Brief the Project Management Team on the status of ongoing compliance activities and raise any concerns, risks and recommend mitigation measures.
- Provide a semiannual status update to the field management team, the Chief of Party, and the Grants and Compliance Manager on the implementation of action plans resulting from reviews and audit findings.
- Perform other relevant duties as required by the supervisor
Bachelor’s degree in the area of Commerce (Bcom), Business administration (BBA), or finance, Science, audit, accounting or any related field required.
Partly or full certification as a Certified Public Accountant (CPA), Chartered Accountant
(ACCA), Certified Internal Auditor (CIA) or equivalent highly desirable
Membership to professional body will be an added advantage.
A minimum of 3 years of progressively responsible experience in donor funded projects including
2 years’ experience with a USAID funded project in areas of financial compliance, audit, accounting, and risk management will be an added advantage;
Strong knowledge of USAID regulations and policies, and the Government of Uganda tax and employment laws;
Excellent interpersonal and communication skills;
Able to prepare effective presentations and reports leading to changes in practice;
Proven ability to work collaboratively with a diverse team of professionals;
Proficiency in online accounting software, especially Navision;
Willingness to travel to areas covered by the project as needed.
How to Apply:
Fill in the form: https://forms.office.com/r/tuaqQQ6Kx7
send your Cover Page and CV as a combined document; including your current salary (not more than 5MB) to firstname.lastname@example.org
Deadline: March 31, 2023 not later than 5 pm.
We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.