• Plot 2, Tagore Crescent, Kamwokya
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Uganda Women's Effort to Save Orphans logo

Program and Administrative Assistant – USAID-funded Orphans and Vulnerable Children North East Activity

Job Description

Job Title:           Program and Administrative Assistant

Reports to:       District Program Officer

Supervises:       None

Duty station:     Kotido district

Contract duration:      1 year

 

Job Summary:

Uganda Women’s Effort to Save Orphans (UWESO) is seeking the services of a highly self-driven, motivated, and result-oriented Program and Administrative Assistant to support her USAID-funded Orphans and other Vulnerable Children, North East Activity (OVC-NEA) team. The successful candidate will support the District Program Officer by providing programmatic and administrative support to ensure the efficient implementation of program activities.

Key roles and responsibilities:

Planning and Implementation

  • Support program planning, implementing, and monitoring of OVC initiatives at community and facility level
  • Assist in developing and updating work plans, budgets and reports.
  • Assist in coordinating the OVC transition activities, events, and meetings
  • Coordinate the OVC beneficiary household graduation processes
  • Support case workers in developing and updating case plans
  • Support training and capacity-building initiatives for caseworkers (social worker/facility case workers/para-social worker)
  • Document Activity success stories, Lessons learnt and best practices

Monitoring and Evaluation

  • Collect, record, review and analyse OVC data for program beneficiaries
  • Monitor Activity progress and provide feedback to stakeholders
  • Generate reports for OVC Activity monitoring

Collaboration and coordination

  • Liaise with government agencies, NGOs, and stakeholders to foster linkages for OVC beneficiaries
  • Support communication between stakeholders, partners and beneficiaries
  • Participate in coordination meetings at district and lower level government levels.
  • Compile and share line lists of graduated OVC household beneficiaries with local government to facilitate linkages to other partners.

Administration

  • Manage and maintain OVC Activity case files and documents
  • Maintain inventory of Activity Assets and ensure effective management of Activity supplies, materials and other resources
  • Assist in budgeting, tracking finances, providing accountabilities and preparing reports;
  • Coordinate travel arrangements, fleet management, logistics and procurements
  • Provide reception and customer services
  • Assist in putting together funds requisitions, staff monthly reports, and any other supporting documents and submit them in a timely manner to the Finance office for review and payment.
  • Assist in fuel management.
  • Oversees the general cleanliness and functionality of the office.

Essential Qualifications

  • Minimum of a Diploma in Social Work and Social Administration, Development Studies, Adult and Community Education, Public Health or any other related field.
  • 1 year experience in planning, implementing and monitoring OVC programs.

Skills and competencies

  • Computer skills (MS Word, MS Excel)
  • Motorcycle riding skills
  • Communication and interpersonal skills
  • Cultural sensitivity and awareness
  • Analytical skills
  • Able to speak the local language – Ngakarimojong (a must).
  • Experience working with OVC preferably in an HIV care context.

Visit UWESO’s website (www.uweso.org),

  • Click on the link to fill in the online form.  FORM LINK
  • Interested and qualified persons who wish to apply may e-mail their  Cover letter and detailed CV with three referees, combined in a single pdf document (not more than 5MB) to jobs@uweso.org
  • Please include a breakdown of your salary history, encompassing basic salary and any additional benefits or allowances.
  • Deadline: 04th November 2024, 5 pm.
  • We shall only respond to shortlisted candidates. All invitations for interviews will be done formally.
  • Any attempts of influencing the recruitment process will lead to automatic disqualification.

Agnes Tumuheire

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